Department: Human Resources & Administration
Contract Type: Administrative – Full time
Closing Date: January 25, 2020

This role provides necessary administrative support to the HR and Admin team for handling documents, preparing letters, clearing, tracking, filing and related administrative activities.

 

Tasks and Responsibilities:

  • Work as an administrative and public relation officer and coordinate with other departments/ bodies internally and externally.
  • Receive documents, checklist, prepare and submit applications/ orders in related to permits/licenses, clearances, visa, medical checkup, resident cards, etc. and follow up in order to maintain that all legal documentation is up to date and timely done.
  • Track the validity and legal status of company documents/ licenses in relation to MOCI, MM, MRMWR, OCC & other governments bodies and smoothly co-operate for any requirement.
  • Responsible for performing tasks via the MoMP portal in relation to the OES & subsidiaries and other required concerned government authorities.
  • Register employment contracts at MoMP and carry out all PASI related works on time to avoid penalties and track contribution status to the reporting line.
  • Represent the company when required for any topic relating to the job duties or any order by management either with government authorities or private sector.
  • Perform staff insurance and coordinate with insurance companies relating to employees’ queries and renewals.
  • Handle/coordinate for flights and accommodation bookings requests of staff and company’s visitors when required.
  • Support all HR events/programs and company’s activities.
  • Support in handling the HR petty cash in coordination with finance department.
  • Support in handling the company archive and external correspondences.
  • Support to ensure that OES and its’ subsidiaries are compliant with the relevant HR standards and audit reports.
  • File and organize HR records and documents.
  • Company locations site visit whenever necessary to provide HR support for OES and subsidiary staff.
  • Report any update on the law, regulations and rules within the country, and suggest improvement for performance and quality.
  • Any other administration related work assigned by the line manager.

 

Requirements, Skills & knowledge

  • Diploma in HR/ Business Admin. with at least 1 year of experience in HR/Admin/Public Relations position; or General diploma/ Secondary school with minimum 3 years’ experience in HR/Admin/Public Relations.
  • Omani nationals only required, with essential Arabic and English language, writing/reading/speaking.
  • Ability for preparation, coordination, and implementation of Public Relations tasks.
  • Good knowledge of Oman Labor Law.
  • MS skills is a must, experience working in HR/ERP systems is an advantage.
  • Driving license is required.
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