Department: Human Resources & Administration
Contract Type: Administrative – Full time
Contract Type: Administrative – Full time
Closing Date: January 25, 2020
This role provides necessary administrative support to the HR and Admin team for handling documents, preparing letters, clearing, tracking, filing and related administrative activities.
Tasks and Responsibilities:
- Work as an administrative and public relation officer and coordinate with other departments/ bodies internally and externally.
- Receive documents, checklist, prepare and submit applications/ orders in related to permits/licenses, clearances, visa, medical checkup, resident cards, etc. and follow up in order to maintain that all legal documentation is up to date and timely done.
- Track the validity and legal status of company documents/ licenses in relation to MOCI, MM, MRMWR, OCC & other governments bodies and smoothly co-operate for any requirement.
- Responsible for performing tasks via the MoMP portal in relation to the OES & subsidiaries and other required concerned government authorities.
- Register employment contracts at MoMP and carry out all PASI related works on time to avoid penalties and track contribution status to the reporting line.
- Represent the company when required for any topic relating to the job duties or any order by management either with government authorities or private sector.
- Perform staff insurance and coordinate with insurance companies relating to employees’ queries and renewals.
- Handle/coordinate for flights and accommodation bookings requests of staff and company’s visitors when required.
- Support all HR events/programs and company’s activities.
- Support in handling the HR petty cash in coordination with finance department.
- Support in handling the company archive and external correspondences.
- Support to ensure that OES and its’ subsidiaries are compliant with the relevant HR standards and audit reports.
- File and organize HR records and documents.
- Company locations site visit whenever necessary to provide HR support for OES and subsidiary staff.
- Report any update on the law, regulations and rules within the country, and suggest improvement for performance and quality.
- Any other administration related work assigned by the line manager.
Requirements, Skills & knowledge
- Diploma in HR/ Business Admin. with at least 1 year of experience in HR/Admin/Public Relations position; or General diploma/ Secondary school with minimum 3 years’ experience in HR/Admin/Public Relations.
- Omani nationals only required, with essential Arabic and English language, writing/reading/speaking.
- Ability for preparation, coordination, and implementation of Public Relations tasks.
- Good knowledge of Oman Labor Law.
- MS skills is a must, experience working in HR/ERP systems is an advantage.
- Driving license is required.