Contract Type: Administrative – Full time
About:
The Research and Consultancy Office (RCO), as part of the organizational structure of GUtech, will advise, guide, and support GUtech researchers in all phases of their projects (Research and/or Consultancy).
Summary:
This role requires an energetic, dedicated and detail-oriented person who can manage multiple tasks. This individual is a team-player with an entrepreneurial spirit, willingness to learn and ability to manage multiple tasks while adapting to shifting priorities.
Candidate Profile Education:
Bachelor’s degree.
Required skills:
Communication skills internally as well as with stakeholders |Proactive problem-solving attitude I Project management skills | Creativity | Event management skills I Proficiency in Microsoft Office Suite I Experience with document management systems I Experience in working in dynamic environment and within University setting | Experience in writing and reviewing proposals | Experience in data management | Knowledge of grant compliance | Awareness of institutional policies | Ability to manage multi-disciplinary collaboration | Ability to improve workflows.
Responsibilities:
- Address specific requests from researchers by liaising with relevant departments (Legal, Procurement, Finance and HR) to ensure timely and effective support.
- Plan, organize, and manage various events and visits, ensuring all logistical aspects are smoothly handled.
- Carefully follow established procedures and provide guidance on their proper implementation, ensuring compliance across teams.
- Ensure traceability by maintaining accurate records and organized files, contributing to seamless access and accountability.
- Write detailed reports and summaries of activities to track progress, challenges, and outcomes.
- Maintain accurate records, ensure document traceability, and prepare clear and comprehensive meeting minutes.
- Support the collection, verification, and organization of data, coordinating with relevant departments to ensure accurate and timely submissions.
- Manage relationships with industry stakeholders ensuring timely follow-up on all collaboration matters.
- Provide regular updates to the RCO director, ensuring the efficient and smooth operation of the office by facilitating communication and support.
- Other duties assigned by the Director of the Research and Consultancy Office