Training Coordinator tssc-141225

About:

The Training Coordinator is responsible for supporting the planning, execution, and monitoring of all training programs and professional development activities at OITS. The role ensures smooth coordination between trainers, trainees, industry partners, and internal departments to deliver high-quality programs aligned with OITS standards and GUtech policies.

Duties and Responsibilities:

Training Operations & Scheduling

• Coordinate the scheduling and delivery of training courses, workshops, and assessments.
• Liaise with trainers, assessors, and industry partners to ensure readiness of facilities, materials, and equipment.
• Prepare training calendars, attendance sheets, and feedback forms.
• Support registration, enrollment, and certification processes for participants.

Communication & Stakeholder Coordination

• Serve as the primary contact point for trainees, trainers and clients regarding schedules, course details, and logistics.
• Communicate with GUtech administrative departments to facilitate training needs.
• Assist in coordination with external stakeholders such as OPAL, MoHERI, and corporate partners for program delivery and approvals.

Documentation & Reporting

• Maintain accurate and up-to-date training records, reports, legal documents and databases.
• Collect and analyze feedback from participants and trainers to support continuous improvement.
• Prepare progress reports for management.
• Support the development and maintenance of training documentation, including training outlines, participant lists, attendance logs, and evaluation forms.

Quality Assurance & Compliance

• Ensure all programs adhere to OITS Internal Quality Assurance (IQA) policies and procedures.
• Support the preparation of documentation required for accreditation, audits, and renewals.
• Monitor trainer and trainee performance indicators and report any areas of concern.

Administrative & Logistical Support

• Manage logistics for training activities, including room setup, materials, catering, and equipment bookings.
• Assist in the procurement of training supplies and materials.
• Coordinate travel, accommodation, and other arrangements for visiting trainers or participants when necessary.

Qualifications & Experience:

• Training Coordinator Approval from MOHERI MOL
• Minimum 5 years of experience in training coordination, administration, or project support (preferably within vocational or higher education institutions).
• Experience with accredited or vocational programs (OPAL, OQF, OAAAQA…. etc.).
• Experience with the Tender Board and tendering process.
• Experience with CSR, ICV and National funds.

Required Skills:

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills in both English and Arabic.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and learning management systems (LMS).
• Attention to detail and ability to maintain accurate documentation.
• Customer-service orientation and teamwork.
• Familiarity with Omani training and qualification frameworks.
• Creative thinking, problem solving, proactivity, and taking initiative.