Contract Type: Administrative – Full time
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Job Purpose |
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| To manage and execute end-to-end procurement activities for goods, services, and operational requirements, ensuring that purchases are completed in a timely, transparent, compliant, and cost-effective manner. The Senior Procurement Officer leads sourcing and tendering activities, conducts commercial evaluations and negotiations, manages supplier performance and procurement documentation, supports contract administration, and provides procurement advice to internal stakeholders. The role is expected to contribute measurable value through cost optimization, risk control, process improvement, supplier development, and high-quality procurement service while ensuring adherence to approved policies, delegated authorities, budgets, and applicable regulations. | |
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Key Tasks and Responsibilities |
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| • Plan and manage assigned procurement activities from approved requisition through sourcing, evaluation, award, purchase order/contract issuance, delivery follow-up, and close-out.
• Review purchase requisitions, specifications, scopes of work, quantities, budget information, and supporting documents to confirm completeness, clarity, and procurement readiness before initiating the sourcing process. • Develop appropriate sourcing strategies and procurement timelines based on value, complexity, market conditions, urgency, risk, and business requirements. • Prepare and issue RFQs, RFPs, tenders, and other solicitation documents in coordination with requesting departments, ensuring clear commercial requirements and evaluation criteria. • Identify, prequalify, and maintain a reliable pool of suppliers and service providers; conduct market research and benchmarking to support competition, quality, and value for money. • Coordinate bid receipt, commercial evaluation, clarification, and comparison processes; prepare bid tabulations, commercial evaluation reports, recommendations, and supporting documentation for approvals. • Lead or support commercial negotiations covering price, payment terms, delivery schedules, warranties, service levels, penalties, and other commercial conditions to achieve the best overall value and manage organizational risk. • Prepare purchase orders, award notifications, contract-related procurement documents, and amendments in accordance with approved recommendations and delegated authority. • Monitor open purchase orders and supplier commitments; coordinate with suppliers and internal stakeholders to resolve delays, shortages, quality concerns, invoice discrepancies, and other procurement issues. • Support contract administration by monitoring key commercial obligations, validity dates, variations, renewals, performance requirements, and procurement-related deliverables. • Monitor supplier performance using agreed criteria such as delivery, quality, responsiveness, compliance, and commercial competitiveness; recommend corrective actions, development plans, or supplier replacement where necessary. • Ensure procurement activities comply with organizational policies, procedures, approval matrices, ethical standards, conflict-of-interest requirements, and applicable laws and regulations; maintain a complete and audit-ready procurement trail. • Drive cost optimization through competitive sourcing, negotiations, demand consolidation, framework agreements, alternative sourcing, lifecycle-cost assessment, and other value-improvement initiatives; track and report realized and potential savings. • Analyze procurement spend, supplier data, cycle times, order status, savings, and other relevant KPIs; prepare periodic reports and management information highlighting performance, risks, bottlenecks, and improvement opportunities. • Maintain accurate procurement records and master data in the approved ERP/e-procurement system, including supplier information, quotations, evaluations, approvals, purchase orders, contracts, and supporting documentation. • Build effective working relationships with internal stakeholders and provide practical procurement guidance on specifications, lead times, sourcing options, supplier selection, commercial terms, and procurement compliance. • Support annual procurement planning and budget coordination by consolidating recurring requirements, identifying potential sourcing opportunities, and anticipating long-lead or high-risk purchases. • Contribute to the development and continuous improvement of procurement policies, SOPs, templates, workflows, controls, service standards, and digital procurement practices. • Provide guidance and day-to-day support to junior procurement staff when required, review procurement work for quality and completeness, and share procurement knowledge and good practices across the team. • Participate in procurement committees, evaluation panels, cross-functional projects, audits, and management reviews as assigned, presenting procurement analysis and recommendations professionally and objectively. • Maintain confidentiality of commercial information and conduct all supplier interactions with integrity, fairness, professionalism, and appropriate segregation of duties. • Other duties assigned by the line manager. |
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Qualification, Experience and Skills |
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| Education/ Professional Qualification | • Bachelor’s Degree in Procurement, Supply Chain Management, Logistics, Business Administration, Finance, Engineering, or a related field.
• Professional procurement or supply chain certification such as CIPS, CPSM, CSCP, or equivalent is preferred. |
| Work Experience | • 5-7 years of progressively responsible experience in procurement, purchasing, sourcing, supply chain, or a closely related field.
• Demonstrated hands-on experience managing end-to-end procurement transactions, competitive sourcing/tendering, commercial evaluations, supplier negotiations, and purchase order/contract follow-up. • Experience in a complex, multi-department organization is preferred; experience in education, services, construction, facilities, or corporate procurement is an advantage. • Previous experience handling higher-value or higher-complexity procurement packages and coordinating with multiple internal stakeholders is desirable. |
| Core Competencies and personal Attributes | • Strong commercial awareness with the ability to evaluate total cost, commercial terms, supplier risk, and value for money.
• Advanced negotiation, influencing, and supplier relationship management skills. • Good working knowledge of procurement principles, sourcing methods, tendering, commercial evaluation, supplier management, contract fundamentals, and procurement governance. • Proficiency in Microsoft Office; practical experience with ERP/e-procurement systems is strongly preferred. • Strong analytical ability, numerical accuracy, and confidence in preparing commercial comparisons, reports, and recommendations. • Sound judgment, integrity, confidentiality, and a strong understanding of procurement ethics and governance. • Excellent planning, prioritization, and follow-up skills, with the ability to manage multiple procurement activities and deadlines simultaneously. • Problem-solving mindset with the ability to identify procurement risks, resolve operational issues, and recommend practical solutions. • Clear and professional written and verbal communication; ability to coordinate effectively with senior stakeholders, users, suppliers, and cross-functional teams. • Operationally excellent with strong attention to detail, documentation quality, and accuracy. • Proactive, accountable, service-oriented, and results-driven, with a continuous-improvement mindset. • Ability to work independently while collaborating effectively within a team and supporting less-experienced colleagues. • Fluent in English (written and spoken); Arabic language capability is highly desirable. |
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Communication Channels |
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| • Internal: Head of Procurement/Procurement Manager; Finance; Legal; Heads of Departments; Administration; Facilities; IT; HR; project owners; stores/receiving functions; evaluation committees; and other internal stakeholders.
• External: Suppliers, contractors, consultants, service providers, authorized distributors, procurement partners, and relevant regulatory or external bodies when required. |
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