Department: Research Office
Contract Type: Administrative – Full time
Closing Date: October 5, 2026
Job Purpose
The Administrative coordinator is expected to support the daily operations of the Building Technology and Standardisation Center by managing administrative processes, coordinating communication, and ensuring efficient documentation and reporting in a timely and accurate manner. This role is essential in maintaining organizational effectiveness and supporting research, training, and industry collaboration activities.
Key Tasks and Responsibilities
1.       Manage day-to-day administrative operations of the Center.

  1. Coordinate meetings, workshops, and industry engagement events.
  2. Maintain records, databases, and documentation related to projects and partnerships
  3. Assist in preparing reports, proposals, and official correspondence.
  4. Assist in budget preparation, procurement and other expense management activities.
  5. Serve as a point of contact between the Center, university departments, and external stakeholders.
  6. Support logistics for training programs and certification activities.
  7. Ensure compliance with GUtech policies and procedures.
  8. Other duties assigned by the line manager.
Qualification, Experience and Skills
Education/ Professional Qualification ·       Bachelor’s Degree in Business Administration, Office Management, Public Administration or a related field.
Work Experience ·       0 – 2 years of experience
Core Competencies and personal Attributes ·       Operationally excellent with strong attention to detail and accuracy

·       Fluent in English and Arabic (written and spoken)

·       People-oriented, approachable, and proactive

·       Self-motivated and results-driven

·       Able to manage tasks independently

·       Strong organizational and multitasking skills.

·       Highest standards of confidentiality.
Communication Channels
  • Internal: All relevant departments and stakeholders.
  • External: Industry partners and collaborators, Government/regulatory bodies and vendors and suppliers.
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