Procurement Officer – Majd Group -300725

The Procurement Officer is responsible for the efficient sourcing and acquisition of goods and services across the university, ensuring value for money, policy compliance, and alignment with academic and operational priorities. Working closely with academic, research, and administrative departments, the Procurement Officer manages the full procurement lifecycle, oversees supplier relationships, and supervises junior staff within the procurement unit to ensure consistency, accuracy, and service quality.

Job Description:

Sourcing & Procurement

• Coordinate procurement activities for goods and services across academic, research, and administrative units.
• Identify, assess, and select qualified suppliers through competitive and transparent processes.
• Manage tenders, quotations, and purchase requisitions in line with university and regulatory requirements.

 

Cost Optimization

• Support university cost-efficiency by identifying savings opportunities and negotiating favorable terms.
• Provide guidance to departments on budgeting for purchases and long-term procurement planning.
  • Offer advisory support to departments on procurement processes, documentation, and policy adherence

Internal Stakeholder Engagement

• Facilitate training and awareness sessions on procurement systems and compliance

Engage with academic staff, researchers, and administrative units to understand purchasing needs and timelines.

Supplier Relationship Management

• Conduct periodic supplier evaluations and participate in renewal or termination decisionsMaintain strong, ethical relationships with vendors to ensure reliable service and timely delivery.
• Monitor supplier performance and address issues in collaboration with internal users.

Draft and review service-level agreements, procurement contracts, and supplier terms in collaboration with legal and finance units.

Quality Assurance

• Address delivery issues, non-conformities, and initiate corrective action as needed.
• Coordinate with stakeholders to ensure that received goods and services meet specified quality standards.

 

Compliance & Ethical Procurement

• Ensure all procurement activities align with university policies, public procurement laws, and donor/funding body requirements.
• Maintain comprehensive records to support audits, compliance checks, and accreditation processes.

Inventory & Asset Management Support

• Collaborate with logistics, IT, and facilities teams to monitor inventory levels and ensure accurate asset tracking.
• Support processes related to asset disposal and equipment lifecycle management.

Procurement System & Reporting

• Use the university’s ERP/procurement system to manage requisitions, POs, and supplier databases.
• Generate and submit procurement reports, supplier performance metrics, and expenditure analyses.

Supervision of Junior Staff

• Supervise and support junior procurement officers and administrative staff within the procurement unit.
• Review and approve work prepared by junior team members for accuracy and compliance.
• Provide training, mentorship, and ongoing development to enhance staff capabilities and performance.
• Assist in workload distribution and ensure timely task completion across the team

  MIS and Reports

  Supervise the preparation of timely and accurate departmental MIS statements and reports to meet GUtech/Majd Group and department requirements, policies and standards.

Tender, Purchase, & Assets Committee Secretary

• Coordinate committee meetings, prepare agendas, record minutes, and follow up on actions.
• Support tendering, purchasing, and asset management processes in line with policies and compliance requirements.
• Maintain accurate documentation and serve as a liaison between departments and external stakeholders.

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

• Bachelor’s degree in Procurement & Supply Chain Management, Business Administration, Finance, Public Administration, or a related field is required

Minimum Experience:

• Minimum of 2–4 years of progressive experience in procurement or supply chain management.

Job-Specific Skills:

• Industry Knowledge: Understanding of academic cycles, research needs, and university governance.
• Team Supervision: Proven ability to lead, guide, and develop junior staff effectively.
• Stakeholder Engagement: Ability to build collaborative relationships across diverse university functions.
• Negotiation Skills: Skilled in achieving value-driven outcomes with suppliers.
• Policy and Compliance Knowledge: Familiarity with public procurement regulations and university policies.
• Procurement Systems Knowledge: Experience with ERP/procurement platforms and supplier databases.
• Communication: Clear and professional communication with vendors, staff, and senior leadership.
• Analytical and Problem-Solving Abilities: Capable of resolving procurement challenges through data-driven decisions.
• Organization and Multitasking: Strong ability to prioritize tasks and meet concurrent deadlines.
• Financial Literacy: Understanding of budgeting, funding guidelines, and cost controls.

COMPETENCIES:

• High degree of integrity and professional ethics.
• Ability to work effectively with a wide range of university stakeholders, including faculty, researchers, and administrators.
• Commitment to continuous improvement and service excellence.

To apply for this job, please register/log in below